An easy-to-handle, precise and efficient solution: The VESCON Material Data Manager for application in the automobile industry

Task:suppliers integration on the basis of the Material Data Manager
Department:Software
Business:automobile industry

The Material Data Management system developed by VESCON has been used by a large automobile company in southern Germany since the end of 2006. The online solution which today is being used in many plants worldwide supports the management of approval lists for new plants and machines.

VESCON has continuously improved the software and, what is more, tailored it to the specific needs of the customer. Since November 2012, for example, it has been possible to apply this system for managing project structures including factories, projects and orders - down to the level of plants and machinery.

In addition, the connection of the Material Data Manager to the CAD systems (RUPLAN and EPLAN P8) saves the supplier companies the creation of article data. Parts list information that is written back from the CAD systems to the respective project structure significantly facilitates the acceptance processes and the further processing of the data in the target customer system. The result: an efficient software solution which not only saves time but also minimizes possible sources of error.

Services provided by VESCON:

  • specification, design and programming of the online application Material Data Manager
  • hosting and implementation of application and database (24 x 7 x 365)
  • basic administration of the users
  • hotline and support
  • training
Bernhard Adler
Project Development
Phone +49 6233 6000-640
bernhard.adler@vescon.com
Karl Heinz Charusa
Head of Business Unit IT & Software
Phone +49 6233 6000-400
karlheinz.charusa@vescon.com

More efficiency, more transparency: The Steiermark state government uses the VESCON grant management.

Task:grant management
Department:public administration solutions | Software
Business:other industries

For as many as 10 years the office of the Steiermark state government has trusted in the VESCON grant management system for the allocation of grants. Since 2008 the system has been used even state-wide in all departments of the state government. The services provided by the grant management system go far beyond the standard application management functions. In fact, the system includes not only a module for managing the entire budget and a communication module for creating serial letters, but also flexible and efficient evaluation and controlling tools.

What is more, additional interfaces with the state's document management and accounting system allow the seamless integration into the existing IT environment.

VESCON's experts keep developing the grant management system further while tailoring it to the needs of the individual departments. In July 2012, for example, a universal e-government interface was implemented which allows the customer to transfer data from electronic application forms into the grant management system and to integrate new forms independently.

To avoid the double allocation of grants the grant management system is equipped with a contact database including an automatic version management function which assigns a unique ID-number to each contact. So, before allocating a new grant the person in charge can check if grants have already been allocated to a specific contact by any of the other departments or external sponsors.

The result: The VESCON grant management system assists the responsible person during the entire life cycle of a grant allocation process - from the processing of the applications to the payment of the grants up to the accounting and controlling - and thanks to numerous interfaces allows the completely electronic handling of the entire process.

Services provided by VESCON:

 

  • specification, design and programming of the desktop application
  • continuous further development of the system
  • hotline and support
  • training courses
Martin Feichtgraber
Division Head Software Development
Phone +43 3112 36006-400
martin.feichtgraber@vescon.com

Efficient, clear, legally certain: the electronic award procedure solution in the Wiener Stadthalle.

Task:electronic award procedure in the Wiener Stadthalle (Vienna city hall)
Department:public administration solutions | Software
Business:other industries

Paper is not only patient but also expensive. This is what you learn when comparing the costs for the manual paper-based handling of award procedures with those for the electronic award management. 

Since the beginning of 2012 the Wiener Stadthalle has been relying on the electronic award management solution EVA by VESCON. EVA allows a transparent electronic management of award procedures and supports the customer throughout the entire workflow of an awarding process - from the requisition note to the suitability test and the electronic acceptance of the tender up to the final project report.

In order to comply with the four-eyes principle any processes relevant in the award procedure have to be signed electronically by all parties involved (notifier, budget, purchasing and legal department, management) - depending on the order value.

The correspondence engine integrated in the EVA system generates all kinds of serial letters needed in different types of award procedures and provides interfaces to transfer these letters into document management systems (DMS), e.g. FabaSoft ELAK, where they are stored in an audit-proof manner or forwarded electronically.

The electronic award procedure system has not only significantly accelerated the tender and award processes but also made them more transparent by exactly determining the process sequences.

Thanks to the consistent electronic representation of the award processes it is possible any time to control the processes and identify irregularities almost immediately. Another point in favour of the system is the improvement of the purchasing conditions: Due to the automation of the award procedure the awarding authority reaches a wider range of providers which increases competition and, as a consequence, pushes the purchase prices down.

Services provided by VESCON:

 

  • specification, design and programming of the client/server application EVA
  • system adjustment due to changes in the law
  • hotline and support
  • training courses
Martin Feichtgraber
Division Head Software Development
Phone +43 3112 36006-400
martin.feichtgraber@vescon.com